Each delegation has been invited to book a sufficient number of hotel rooms at any of the top-rated Brussels hotels.

The Summit Host takes charge for each delegation of a maximum of three rooms for two nights, with breakfast. Those rooms include a Suite for the Head of State and Government/Head of Delegation, plus two standard rooms. The accommodation costs of the other delegates, as well as additional costs – also for the 3 rooms mentioned above –, function rooms and cost of no shows will not be covered by the Summit Host.

Please refer to earlier specific correspondence for settlement.

Each ASEM Embassy is invited to inform the EU Presidency Logistics Team on the hotel chosen to accommodate its delegation. A copy of the contract signed by each Embassy should also be sent to : 

Mrs Valerie Carlier
EU Presidency Logistics Team
Tel : +32 2 501 31 05
Mobile phone : +32 473 85 41 14
E-mail :