From arrival until departure of the Head of State and Government/Head of Delegation, official delegations to the ASEM 8 Summit are provided with ground transportation (VIP-car for Heads of State and Government/Heads of Delegation, minivans or buses for the delegation) between the airport or the railway station, the respective hotels and the official summit venues consistent with the official summit program.

Only the vehicles provided by the Summit Host are allowed to participate in the motorcades between hotels and the Royal Palace.

Transportation of luggage between airport/railway station and hotels is arranged by the Summit Host for the Head of State and Government/Head of Delegation and the members of delegation arriving together. Luggage of the Head of State and Government/Head of Delegation and the 6 delegation members leaving the airport in a motorcade should be taken on board or stored in a separate container. Each delegation appoints a luggage coordinator who will help the Summit Host’s services handling transportation of luggage.

Transportation of delegation members is organized between hotels and summit venues: the Summit Host provides a shuttle bus service between the respective hotels and the entrance of the Security Area. Timetables are made available in the hotel lobbies and can be downloaded below.

Limited parking space for Embassy cars is available close to the entrance to the Security Area. Access to the Security Area around the Royal Palace is not allowed for Embassy cars.

Should any public transportation in Brussels/Belgium be needed, useful information can be consulted here:


All enquiries regarding transportation should be addressed to :

Mr Nicolas Gerard
EU Presidency Logistics Team
Tel : +32 2 501 31 29
Mobile phone : + 32 474 87 20 06
E-mail :

He will liaise with the Presidency Mobility Team, in charge of the fleet and the drivers of the Presidency.